Planning a wedding is no small feat. It’s like hosting a dinner party for 200 friends, one with grand entertainment, stellar music and plenty of libations. If you aren’t in the event management sector, it can seem fairly straightforward, at first. As soon as you delve further in, however, you start to realize that there are a LOT of details.
That’s where a wedding planner comes in. Someone to hold your hand and guide you through menu tastings and vow writings. Someone with grand expertise that will tell you all of the following things.
1. Pay your vendors at least one week in advance.
Saving payments for the day of your wedding is stressful. It’s a headache you don’t need. Instead, pay all your vendors beforehand in full, that way no one gets forgotten.
2. Enlist one person to be in charge.
If you decide to also forgo a day of coordinator, assign one person the task of being in charge. One person who will watch the timeline, have emergency contact numbers, be a vendor contact, and help fill in those little gaps as they appear, like directing cars where to park or taking cards from guests during the reception. (Yes, that does happen).
3. Be organized with a timeline and contact number sheet.
The tools that your person in charge will have to ensure your wedding day vision comes to fruition.
4. Your ceremony must have a detailed timeline.
I know I’ve said timelines now, once or thrice, but having a detailed outline of your ceremony can help it run smoothly. All the people involved will be a little bit nervous, and nerves make us do weird things. Like when that groom forgot to stay at the altar and came back to the start of the aisle. Or like when that DJ changed processional music in the middle of the bridal party procession. Have a clear outline of who walks where when and to what music and then where they stand or sit can really help. Also having a rehearsal helps.
5. Rehearse with a pro (either your officiant or the venue coordinator).
Unless you are a dance instructor or a drill sergeant getting people to line up and cueing them when to walk can really be annoying. Like when your friends are too busy flirting to hear their cue, or like when they practically sprint down the aisle making you feel as though the real thing will be a replica. Having a professional there, someone of authority, can make a huge difference. Remember, this is the day before your wedding, why not keep it fun and happy?
6. Have tips pre-partitioned.
Tipping vendors is totally a personal choice. A choice that you should make and prepare for before the night of your wedding when your caterers are leaving and awkwardly shifting at your side saying ‘well, it looks like we’re just about finished.’ HINT HINT.
7. Hire a professional DJ or have a set playlist.
Seeeriously. Just hire a professional DJ. If you want to tear up the dance floor all night long, you need someone with the ability to entice everyone to that dance floor. OR you need better friends. lol
8. Have a good bustling plan.
There comes a moment during your night, usually after the receiving line, when you want your dress to be less dainty, i.e., you don’t want to worry about people stepping on your train anymore. You slip away quick to quickly bustle, but without a good plan, it’s anything but quick. Plus you’ve got one or more persons getting really intimate with your body under your dress trying to tie or button or snap. Have a good bustle plan so this part of your day is a breeze.
9. Pre-pack all of your wedding details, including decor.
I always suggest labeling boxes with what’s inside, and with what needs to go back inside at the end of the night. Programs and menus will likely not need to make it back in the box, so having a list right on the top ensures your clean up crew doesn’t leave anything behind or worry about taking something that isn’t yours.
10. Have a setup strategy.
Along with what’s in the box (ha!), it’s always good to include a list of where the items go. Even a picture can help the setup crew have confidence that they are executing your vision.
11. Have an exit strategy.
Don’t just think about how your stuff is getting to the venue, also think about how it is getting home and in whose vehicle. Remember you might not necessarily have less stuff at the end of the night because along the way you are going to accumulate gifts and leftover cake.
Do you know someone who is getting married without a wedding planner? Use the share links below to make sure they get this essential insight!
Prosperity, Love & Happiness,